Have you ever neededsave email as pdf to consult it later? Maybe you wanted to print it, or maybe you just wanted to keep it on your computer for later use.
In this article, we will show you how to export an email to PDF and save it to your Gmail account. It's a great way to archive and view whenever you want!
How do I export an email to PDF?
Exporting an email to PDF allows you to keep the email exactly as it appears in your inbox, complete with images, branding, and any other formatting. Plus, it's very easy to do!
Here's how to proceed:
- In your email, open the message you want to print.
- Locate the option to print this message and click on it.
- In the window that opens, select the Microsoft Print to PDF printer.
- Choose whether you want to save the email in color, whether you want to save background images, etc.
- Finally, click Print.
- Give a name to the file, choose a location and validate.
- The message is saved in PDF format. You can open it whenever you want!
Exporting email to PDF is a great way to keep track Saved important messages to PDF without having to keep them in your inbox or scroll through a bunch of emails to find them later. Plus, it's very easy to do! Just follow the steps above the next time you want to save an email as PDF.
Why export emails to PDF?
In today's business world, we communicate constantly through email. Whether it's sending a pitch to a potential client or a client update to our team, email has become an essential part of the way we do business. Although email is a quick and easy way to communicate, there are times when you want to have a physical copy of an email chain for your records. This is where exporting emails to PDF comes in handy!
There are several reasons why you might want to export emails to PDF. You may need to backup an important email chain for your archives. Maybe you want to share an email chain with a colleague. Or maybe you need to print an email for reference. Whatever the reason, exporting emails to PDF is a great way to ensure you have a physical copy of an important email chain.
Reasons Why You Should Export Your Emails to PDF
- To save important email chains for your records: If you need to keep an important email chain for your records, exporting it to PDF is a great way to do so. This way, you can refer to it at any time without having to search through your inbox.
- To share email chains with colleagues: If you need to share an email thread with a colleague, exporting it to PDF is the best way to do it. They will be able to view the entire thread in one place and won't have to search for it in your inbox.
- To print emails for reference: If you need to print an email for reference, exporting it to PDF is the best way to do it. This way, you can refer to it at any time without having to search through your inbox.
- To secure confidential information: If you need to protect confidential information, the best way to do so is to export it in PDF format. Thus, only people with access to your computer will be able to view the exported PDF file.
Conclusion
Exporting emails to PDF files has many advantages that can be extremely useful in a personal and professional context!
By having physical copies of important email chains, we can easily refer to them later and avoid having to search for them in our inboxes. Additionally, exporting emails to PDF allows us to better control who has access to our confidential information keeping the file only on your computer.
The next time you need to keep an important message for your files or share an email message with someone, consider exporting it to PDF!